If you haven’t upgraded your printers in a while, you may be surprised to learn just how far managed print services have come in recent years. From cost savings, better performance and productivity to increased quality and insightful usage data that will inform your business decisions, upgrading to new printers could add real value to your business. Here are seven reasons why you should consider replacing the old with the new.
1. You’ll get better data
Print management software has improved in leaps and bounds over the past few years. Upgrading your outdated printers to a new print solution will connect you with richer usage and maintenance data that will not only help you cut your costs and downtime, but will also reveal insights into how your people use print services in real-time.
2. It’s more cost effective
New printers will likely deliver a lower cost per copy than your old machines. This comes down to a combination of increased energy efficiency and better use of digital technology to improve printer performance across the board. Many new printers are also much easier on consumables, which means less money spent on toner and ink cartridges.
3. You’ll get a productivity boost
Just as with all other heavily used hardware, printers tend to become less reliable as they age and components wear out over time. This causes increased downtime that may frustrate your staff and leave them without print services until the hardware is fixed and back online. New machines will overcome this problem and keep your print queue humming.
4. Print quality has improved
Printer technology is constantly advancing, and new hardware will likely improve the overall quality of your printed materials. Your client-facing materials will benefit from brighter colors and higher resolution, which shouldn’t be undervalued at a time when companies are eager to secure even the slightest competitive edge.
5. It’s easier to spot redundant equipment
Rich usage data provided by your new print solution will better inform your future print-management decisions. With a clear picture of exactly how your team uses print services, you’ll be able to identify and liquidate any redundant equipment, and rethink the placement of your printers and how your print queues are managed.
6. Leverage cutting-edge technology
The internet of things (IoT) is a brave new world of internet-connected devices that can communicate to achieve better outcomes. Your new printers, for example, will likely offer Wi-Fi functionality and support mobile printing, which means your staff can send print jobs from their smartphones, tablets and notebook computers – whether they are on the road or seated in a meeting room.
7. Protect your private data
Old printers can be the weak link in your cybersecurity plan. Unprotected data on your existing machines can be a happy hunting ground for hackers, and they can even compromise an outdated printer to gain access to your network. Upgrade to a new printer with embedded security features for better protection against data theft.